# Career Opportunity: Executive Secretary at PT Aero Wisata (Garuda Indonesia Group)
Navigating a successful career path in the corporate sector often begins with aligning yourself with industry pioneers. PT Aero Wisata, a proud subsidiary of PT Garuda Indonesia (Persero) Tbk., has stood as a cornerstone of Indonesia's hospitality and tourism landscape for nearly five decades. Established on June 30, 1973, the organization was originally founded to support national aviation and has since expanded into a powerhouse delivering world-class catering, hotel management, tourism, transportation, and logistics services infused with rich Indonesian heritage.
If you possess exceptional administrative expertise and aspire to work at the executive level within a prestigious corporate group, PT Aero Wisata currently has an exciting career opportunity waiting for you.
## Job Profile: Executive Secretary
As an Executive Secretary at PT Aero Wisata, you will serve as the crucial administrative backbone for the Board of Directors. This role demands a high level of discretion, acute attention to detail, and the ability to manage complex schedules seamlessly within a fast-paced corporate environment.
Key Responsibilities
To excel in this position, you will be entrusted with a diverse portfolio of high-level administrative and operational duties, including:
* Executive Schedule Management: Coordinate and manage the complex calendars of the Directors, which includes scheduling appointments, organizing meetings, and arranging intricate travel itineraries.
* Correspondence Handling: Manage and prioritize incoming phone calls, emails, and general correspondence on behalf of executive leadership to ensure timely responses.
* Stakeholder Communication: Act as a reliable point of contact, facilitating smooth and effective communication between the Board of Directors and various internal and external stakeholders.
* Documentation and Reporting: Prepare, review, and distribute essential correspondence, memos, letters, reports, and administrative documents required by the executive team.
* Meeting Coordination: Organize corporate meetings, conferences, and special events by preparing detailed agendas, recording accurate minutes, and following up on action items.
* Travel Logistics: Plan comprehensive travel arrangements, secure accommodations, and handle logistics while ensuring all executive travel preferences are met.
* Special Project Support: Assist in coordinating and executing specialized projects assigned by the leadership team, tracking milestones, and monitoring project schedules.
* Cross-Departmental Collaboration: Work closely with management and staff across different divisions to guarantee streamlined support and cohesive operations company-wide.
## Candidate Requirements
To ensure a seamless transition into this demanding senior administrative role, applicants must meet the following professional and educational criteria:
* Educational Background: Hold a Bachelor’s Degree (S1) in Secretarial Studies, Office Administration, or a closely related field.
* Professional Experience: Bring a minimum of 2 years of proven experience working as a Secretary or Personal Assistant at the C-suite level.
* Administrative Proficiency: Demonstrate a strong background in drafting executive reports, recording meeting minutes, and managing advanced scheduling.
* Technical Skills: Display complete fluency in using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant productivity software.
* Core Competencies: Possess exceptional organizational abilities, superior time-management skills, and the capacity to multitask and prioritize overlapping deadlines effectively.
* Soft Skills: Exhibit meticulous attention to detail, strong problem-solving capabilities, and an unwavering commitment to maintaining strict confidentiality when handling sensitive corporate information.
## Application Process
PT Aero Wisata is dedicated to building a high-performing team and upholding a standard of excellence. Please note that only candidates who strictly meet all the outlined qualifications will be contacted and processed for subsequent stages of recruitment.
Take the next step in your professional journey and become an integral part of the Garuda Indonesia Group family by submitting your comprehensive application today.